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Sexual harassment in the Victorian legal sector report

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A message from the Board Chair and Commissioner

This report sets out the findings of the Victorian Legal Services Board and Commissioner’s (VLSB+C’s) profession-wide study on sexual harassment in Victoria’s legal sector. 

The study – the first of its kind to be undertaken by an Australian legal regulator – involved two anonymous surveys. All lawyers who held Victorian practising certificates as at 30 June 2019 were invited to complete our Practitioner survey, and tell us about their experience of sexual harassment in Victoria’s legal workplaces. Separately, principals of law practices were sent our Management Practices survey, and asked to tell us about the measures that their organisations have in place to address sexual harassment.

Our study was met with a strong and positive response from the profession. We’d particularly like to recognise and thank the more than 2,300 lawyers who took the time to respond to the Practitioner survey. You have given us deep and important insights into the extent and nature of sexual harassment in Victoria’s legal workplaces, and added to the body of knowledge about the prevalence of sexual harassment in specific areas of the Australian economy. Our thanks also to the 259 law practices who responded with candour to the Management Practices survey, providing information about their organisations’ sexual harassment-related training, policies and procedures. 

So that we could draw comparisons between Victorian lawyers’ experiences of sexual harassment and the experiences of the broader Australian working population, we used the Australian Human Rights Commission’s excellent fourth national survey on sexual harassment in Australian workplaces to inform the structure and content of our Practitioner survey. We thank the AHRC for allowing us to do this. 

Consistent with the AHRC’s findings for Australian workplaces generally, our study found that sexual harassment is widespread in Victoria’s legal profession, with more than one in three lawyers having experienced sexual harassment at work. It is also a current issue – most of those who told us they had been harassed said the latest incident happened within the previous five years, and many of these individuals had been harassed within the previous 12 months. 

Women in the profession are particularly affected by sexual harassment. Close to two thirds of female respondents have experienced this behaviour, compared with just over one in ten male respondents. Those in junior positions (including women) are particularly vulnerable to this experience. In many cases, respondents told us that being harassed had been highly destructive to their personal wellbeing, and often their careers.  

As is the case in other Australian workplaces, perpetrators of harassment in Victoria’s legal sector are almost always male. It’s common for incidents of sexual harassment to be part of a pattern of behaviour, and for harassers to be known for being involved in similar incidents. Disturbingly, we also found that perpetrators of sexual harassment are very often senior to the person they harass, and are most often senior members of the profession.   

Few incidents of sexual harassment were reported either formally or informally by the victim, and even fewer bystanders – one in ten – reported incidents they witnessed or heard about first-hand. The rate of bystander reporting in the profession is significantly lower than the rate for bystanders in Australian workplaces generally.

In terms of workplace policies and training measures, responses to the Management Practices survey suggest that a significant number of legal workplaces do not have documented sexual harassment policies, and that specific workplace training and education to prevent sexual harassment is rare. Respondents to that survey also perceived sexual harassment in the profession to be less prevalent than respondents to the Practitioner survey – likely because of their relative power and exposure to this behaviour.

A lack of appropriate sexual harassment policies, procedures and training in many of Victoria’s legal workplaces is a problem that can be addressed relatively easily. Other problems identified in this report are going to be more complex to resolve, and will require significant commitment and leadership across the profession. Key challenges for leaders in the profession are to:

  • build a culture in which sexual harassment is not tolerated and in which those who experience, witness and hear about this behaviour speak up 
  • identify and introduce mechanisms that ameliorate the potential for abuses of power in the form of sexual harassment, and 
  • destabilise structures that support serial harassers. 

We at the VLSB+C are dedicated to working with the profession to meet these challenges and drive the changes that are necessary to reduce the prevalence of sexual harassment in legal workplaces. 

We will also – where necessary and appropriate – take regulatory action to address instances of sexual harassment by individuals, and failures by law practices to manage sexual harassment in their ranks. We will do this not just because sexual harassment can, and does, have a profoundly damaging effect on individuals, but because it is behaviour which is unethical, a breach of lawyers’ professional and other legal requirements, and undermines the reputation and capacity of the legal profession as a whole. 

It is important for all Victorian lawyers – and particularly those in leadership roles – to read this report and consider what they personally can do to contribute to reducing sexual harassment in their profession. Be assured that the VLSB+C stands with you in this task. 

Fiona Bennett

Chair, Victorian Legal Services Board

Fiona McLeay

Victorian Legal Services Commissioner and Board CEO

 

The report was published in March 2020.


Reporting sexual harassment

If you wish to discuss a matter confidentially, or make a report or complaint relating to sexual harassment by a lawyer, please contact our Sexual Harassment Complaints Team.

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Practising certificate renewals open 28 March

Practising certificate renewal open 28 March

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Please note that due to Covid-19 we have made changes to the arrangement of supervised legal practice conditions.  Please visit our Covid-19 FAQ page for details on these changes.

Supervising a newly admitted lawyer is a serious responsibility. It’s important that it’s done correctly, both for you and for the lawyer that you’re supervising.

We’ve developed a set of guidelines to offer you practical advice on how supervision can work and approaches you can take. 

What is expected of you as a supervisor?

Supervision involves monitoring the legal work of another lawyer. The goal is to teach new legal skills and guide them, as well as training them on the broader skills they need in legal practice. Skills like time management, interpersonal skills and the ability to prioritise are vital for junior lawyers. Guiding and supporting their ethical development is particularly important.

What qualifies you as a supervisor?

To be a supervisor, you must:

  • be appropriately experienced;
  • be entitled to supervise another lawyer (i.e. your practising certificate must not carry the supervised legal practice condition or any other condition restricting you from being a supervisor); and
  • have the authority to direct, amend, override or intervene in relation to the legal work performed by the supervised lawyer.

You can find out more information in our Supervised Legal Practice Policy.

What do you need to do as a supervisor?

As a supervisor, we expect you to:

  • Have daily contact with the supervised lawyer, either in person or via telephone or email. You might provide specific feedback, discuss files or simply touch base.
  • Assign work to them that is within their capabilities, and oversee and guide them. 
  • Actively manage their workflow so that they can complete work and meet deadlines. You should monitor important deadlines yourself, rather than relying on them.
  • Be aware of all work they are doing and be informed about the progress and strategy of their files. Make sure they have access to resources and have been trained in how to use them.
  • Be aware of instructions they might receive directly from clients, including instructions in ongoing matters or from existing clients for new matters. This ensures that the overall file strategy is on track.
  • Conduct regular and structured one-on-one meetings to discuss and review all current matters and give them the opportunity to raise any issues. These meetings are critical and should be prioritised. We suggest weekly meetings at first, moving to fortnightly or monthly as the year progresses.
  • Review all correspondence and advice they prepare to make sure it’s accurate. You should have a standard process that allows you to intervene if necessary.
  • Provide them with specific and timely feedback.
  • Have an open-door policy for a certain amount of hours per week so that the supervised lawyer can discuss issues as they arise. Encourage them to be proactive in bringing up issues and asking questions.
  • Where ethical challenges arise guide them in identifying the issues and in thinking through the situation carefully
  • Tailor the style of supervision you provide to the supervised lawyer. While your processes should be consistent, they should also be flexible enough to suit the individual. This reduces the risk to your law practice and makes sure that your supervision is effective.
  • Allow the supervised lawyer to approach you with mistakes. Mistakes are learning opportunities, both for them and for your firm. Are your systems clear and robust? Does the lawyer have access to precedents and other resources?
  • Guide and support them to supplement their supervised practice period with formal CPD activities that are useful and appropriate for their level of experience and that meet identified skills gaps. Training offered in the ethics and professional skills CPD streams are particularly relevant for early career lawyers’ foundational development. 
  • Consider whether you need training or feedback on how to supervise. Seek feedback from colleagues if you’re not sure.

Your supervised lawyer’s wellbeing

You play a vital role in contributing to your supervised lawyer’s psychological wellbeing. You should consider implementing the Minds Count Foundation’s  Workplace Wellbeing: Best Practice Guidelines for the Legal Profession.
 

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LSB Online is an online portal where you can apply for a practising certificate, renew a current practising certificate, and manage a trust account. You can also update your personal and employment details and make payments for your practising certificate.

If you have a current practising certificate, you already have an existing account. Your Practitioner Number is your username.  

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Before you can apply for a practising certificate you need to register an account for LSB Online. Simply click the link below and select 'Register' from the log-in screen. You will need your Practitioner Number or the date you were admitted to register.

If you have just been admitted by the Supreme Court, it can take up to 72 hours for us to receive and process your registration information from the Victorian Legal Admissions Board. If you receive an error message when trying to register please wait and try again another day.

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If you have any queries or require assistance with the online process, please contact our Enquiries and Review team on the lawyer enquiry form.

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Legal entities can use LSB Online to check who is assigned to their organisation and see which of their employees have lodged a renewal form and those who are yet to lodge. To register a legal entity account, contact our Enquiries and Review team on the lawyer enquiry form.

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